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VENDOR INFORMATION
Market Place
1. Set-up is from 2:00 pm -5:00 pm on Friday May 22, 2009. Tables must be set-up by
5pm on Friday or they will be forfeited.
2. The public admission will be on Saturday 9 am -6 pm and Sunday 10 am -5 pm
3. All exhibitors are asked to donate an item value minimum ($40.00) to the helper table of
the convention.
Tables
1. Tables are non transferable and cancellations must be in writing and received no later
than March 15, 2009 for a refund ($50.00 cancellation fee)
2. One 6'x 30" draped tables with two chairs. The maximum height of the buildup from
tabletop is 5 feet
3. Dealers may not affix any item to any surface or structure of the salesroom. (other than
the table)
4. All tables will be set in place and may not be moved. Rearrangement of tables will
result expulsion from the market place without a refund.
5. All sales tables will be attended by a seller at all times the market place is open. One
helper per table rented is allowed. There will be four runners in the room.
Sales
1. Merchandise in the market place must be doll related.
2. All items for sale must be visibly priced. Any restoration or known damage must be
clearly marked.
3. Receipts with business name, contact info are mandatory for each sales transaction
4. Please bring your own preprinted sales book or labels. If you fail to have a sales book
without your business name you will be charged $15.00 to have labels made.
5. All exhibitors must charge Massachusetts state sales tax and submit said taxes. A sales
tax license is required; Registration forms will be sent with your confirmation.
6. Items commemorating the 2009 Black Doll Collectors Convention are prohibited from
being sold by any person, business or group other than the BDCC committee.
7. The 2009 Black Doll Collectors Convention committee reserves the right to request the
removal of items it deems objectionable or hazardous from display
Security
1. Name badges are to be worn at all times. Lost Badges will incur a $10.00 replacement
fee
2. Dealers will not pack up or break down tables prior to each selling session
3. Security will be provided beginning with set-up and ending when breakdown is complete,
but without the liability or responsibility to the Black Doll Collectors Convention Committee
4. The Black Doll Collectors Committee has the right to refuse, or remove any person from
the marketplace for any reason.
Vendors as Convention Attendee
1. If you wish to participate in any part of the convention beyond your roll as a sales
vendor you must register as a convention attendee.
2. At this time we do not anticipate having openings for activities other than those offered
to convention attendees. We have offered vendors a convention package to participate in
activities.
Exhibitors agree to be photographed for any local or national media outlets including
magazines, newspapers, poster, fliers and television.
THE FINE PRINT
I have read, understand and agree to the terms of this contract. My signature releases the
Black Doll Collectors Convention Committee, Doll E Daze project and Holiday Inn from any
liability from any injury to myself, assistants or losses of merchandise or personal property
to myself or my staff while in attendance in the marketplace during show hours and when
the show is closed. I also understand that as a dealer, I am fully responsible to pay for any
and all damages to property owned by the Holiday Inn, its owners or managers which will
result from any act or omission of Dealer. Dealer agrees to defend, indemnify and hold
harmless, the Holiday Inn its owners, managers, officers or directors, agents, employees,
subsidiaries and affiliates, from any damages or charges resulting from the exhibitors use
of the property. Exhibitors liability shall include all losses, costs, damages, or expenses
arising from or out of or by reason of any accident or bodily injury or other occurrences to
any person or persons, including the exhibitor, its gents, employees, and business invitees
which arise from or out of the exhibitors occupancy and use of the exhibition premises, the
Hotel or any part thereof. Any shipments sent to the Holiday Inn will be charged accordingly
for shipping storage and handling.
Signature______________________________________________Date:_____________
Market Place
1. Set-up is from 2:00 pm -5:00 pm on Friday May 22, 2009. Tables must be set-up by
5pm on Friday or they will be forfeited.
2. The public admission will be on Saturday 9 am -6 pm and Sunday 10 am -5 pm
3. All exhibitors are asked to donate an item value minimum ($40.00) to the helper table of
the convention.
Tables
1. Tables are non transferable and cancellations must be in writing and received no later
than March 15, 2009 for a refund ($50.00 cancellation fee)
2. One 6'x 30" draped tables with two chairs. The maximum height of the buildup from
tabletop is 5 feet
3. Dealers may not affix any item to any surface or structure of the salesroom. (other than
the table)
4. All tables will be set in place and may not be moved. Rearrangement of tables will
result expulsion from the market place without a refund.
5. All sales tables will be attended by a seller at all times the market place is open. One
helper per table rented is allowed. There will be four runners in the room.
Sales
1. Merchandise in the market place must be doll related.
2. All items for sale must be visibly priced. Any restoration or known damage must be
clearly marked.
3. Receipts with business name, contact info are mandatory for each sales transaction
4. Please bring your own preprinted sales book or labels. If you fail to have a sales book
without your business name you will be charged $15.00 to have labels made.
5. All exhibitors must charge Massachusetts state sales tax and submit said taxes. A sales
tax license is required; Registration forms will be sent with your confirmation.
6. Items commemorating the 2009 Black Doll Collectors Convention are prohibited from
being sold by any person, business or group other than the BDCC committee.
7. The 2009 Black Doll Collectors Convention committee reserves the right to request the
removal of items it deems objectionable or hazardous from display
Security
1. Name badges are to be worn at all times. Lost Badges will incur a $10.00 replacement
fee
2. Dealers will not pack up or break down tables prior to each selling session
3. Security will be provided beginning with set-up and ending when breakdown is complete,
but without the liability or responsibility to the Black Doll Collectors Convention Committee
4. The Black Doll Collectors Committee has the right to refuse, or remove any person from
the marketplace for any reason.
Vendors as Convention Attendee
1. If you wish to participate in any part of the convention beyond your roll as a sales
vendor you must register as a convention attendee.
2. At this time we do not anticipate having openings for activities other than those offered
to convention attendees. We have offered vendors a convention package to participate in
activities.
Exhibitors agree to be photographed for any local or national media outlets including
magazines, newspapers, poster, fliers and television.
THE FINE PRINT
I have read, understand and agree to the terms of this contract. My signature releases the
Black Doll Collectors Convention Committee, Doll E Daze project and Holiday Inn from any
liability from any injury to myself, assistants or losses of merchandise or personal property
to myself or my staff while in attendance in the marketplace during show hours and when
the show is closed. I also understand that as a dealer, I am fully responsible to pay for any
and all damages to property owned by the Holiday Inn, its owners or managers which will
result from any act or omission of Dealer. Dealer agrees to defend, indemnify and hold
harmless, the Holiday Inn its owners, managers, officers or directors, agents, employees,
subsidiaries and affiliates, from any damages or charges resulting from the exhibitors use
of the property. Exhibitors liability shall include all losses, costs, damages, or expenses
arising from or out of or by reason of any accident or bodily injury or other occurrences to
any person or persons, including the exhibitor, its gents, employees, and business invitees
which arise from or out of the exhibitors occupancy and use of the exhibition premises, the
Hotel or any part thereof. Any shipments sent to the Holiday Inn will be charged accordingly
for shipping storage and handling.
Signature______________________________________________Date:_____________
For all questions & concerns regarding marketplace
email jastamps65 @yahoo.com
Multicultural Market Place Sales Contract
Black Doll Collectors Convention
Exhibitors Guidelines
Market Place Agreement
Name: __________________________________________
Company Name: ________________________________________________________________
Address: _____________________________ City: _________________ State/Province: ______
Zip/Postal Code: __________ Country: ______________ Telephone: ______________
E-mail Address: _____________________________ Website: ____________________________
Exhibit Space
___Single space exhibitor (10’ X 10’) package $450.00 $____________
___Single space exhibitor (10’ X 10’) package
w/ Convention attendee package $575.00 $____________
10’ X 10’ space in carpeted, well-lit exhibit room
One 6’ X 30’ draped table with two chairs
One sign, printed with your business name and location
Black Doll Collectors preprinted name tag
Listing in Black Doll Collectors Directory
___ Double space exhibitor (10’ X 16’) package $650.00 $____________
__ Double space exhibitor (10’ X 16’) package
w/ Convention attendee package $775.00 $____________
10’ X 16’ space in carpeted, well-lit exhibit room
Two 6’ X 30’ draped table with two chairs
One sign, printed with your business name and location
Black Doll Collectors preprinted name tag
Listing in Black Doll Collectors Directory
Total amount due $____________
Exhibit Space – Additional Request
_ wall space _ corner space _electrical outlet __ telephone line*
*Phone: $50 installation and 1ST day $25. Each additional day $1.00 per call local access and 800#
Necessary forms will be included with the Marketplace confirmation.
These preferences are NOT guaranteed, confirmation is based on space available once full payment
is received.
Type of Merchandise: check all that apply
_ Vintage _ Collector Editions _ Soft Sculpture __ Wood __ Porcelain
_Other Please Specify: __________________________
Do you have special needs regarding location in the salesroom? Wheelchair access, etc.
______________________________________________________________________
Name of registered helper one per table
Name __________________________________________________
Name __________________________________________________
Name __________________________________________________
Payments: (Late payment will be assessed $25.00)
__ Payment in Full: due March 1, 2009,
___Deposit- 50% of Exhibitor Fee, due with application.
_ MasterCard __ Visa __ Discover ___ AMEX
__Please charge this amount $_________
Card #__________________ Code _______ Exp. Date: ________
__I have enclosed a check in the amount of $_______________
Checks should be made payable to the 2009 Black Doll Collectors Convention.
Send payment (US dollars) and two signed copies of this two-page agreement with a
SASE to:
Black Doll Collectors Convention
Salesroom Contracts
PO Box 1332
Mansfield, Ma 02048
Please contact: jastamps65@yahoo.com with any questions.
click to download for a PDF version